Abstracts are invited for FSA 2018. The conference program will consist of a combination of plenary, invited concurrent, free communication and poster sessions.

If you wish to submit an abstract for consideration by the Scientific Program Committee, you must also intend to register for the Conference. Online submission for an oral or poster presentation is the only method of receipt of abstracts.

Key Dates to Remember

Abstract submission open 5 February 2018
Abstract submission close 25 May 2018 (extended)
Notification of abstract acceptance 18 June 2017
Deadline for presenters to register 29 June 2018 (early bird will be extended for abstract speakers)
Early Bird registration closes 15 June 2018

Acceptance or otherwise is at the discretion of the Scientific Program Committee; notification will be sent to the presenting author by 18 June 2018. Full instructions for accepted presenters will be forwarded on the acceptance of the abstract.

Abstract Presenter Registration

The invitation to submit an abstract does not constitute an offer to pay travel, accommodation or registration costs associated with the Conference. Similarly, no presenter fee is paid to successful participants.

Please note that all presenters (Free Communication and Poster) must register for the Conference and pay the appropriate registration fee by Friday, 29 June 2018. It will be assumed any presenter not registered by this date has withdrawn their abstract from the program.

Presentation Types

Free Communication Oral Presentations

Successful oral presenters will be notified of the length of their allocated presentation time in their acceptance letter.  Abstracts not selected for Oral Presentation may be offered a Poster presentation.

Poster Presentations

All Poster presentations will be prominently displayed in the Conference venue. Full instructions on the format and display of Poster will be detailed within acceptance notifications and sent to the nominated presenting authors.

Selected Poster presenters may also be given the opportunity to give a short Oral Presentation during an allocated session within the program.

Themes

During the submission process you will be asked to nominate one of the following session themes you would like your presentation to be considered for:

  • Clinical
  • Nursing
  • Psychosocial
  • Scientific

CALL FOR ABSTRACT SUBMISSION

Abstract submission is a three step process. Please follow the instructions carefully to ensure your submission is uploaded into the portal correctly. Please download the abstract template, create an account within the Abstract Portal and then upload your completed abstract for review.

STEP 1

Abstract template: Download the Abstract Template, save it to your desktop and complete it. Use the template to present your abstract in the required format. Abstracts submitted not using this template will be returned for correction.

  • Abstract text must be in Arial, 10pt font, single-spaced and left aligned.
  • Your abstract text should be no more than 300 words, including references.
  • Use standard abbreviations only. Within the body of the abstract, when using abbreviations spell out the name in full at the first mention and follow with the abbreviation in parenthesis. Abbreviations may be used in the title, provided the name in full is outlined in the body of the abstract.
  • Your abstract should clearly, and where applicable, concisely outline the Background, Research Aims/Objectives, Methodology, Results/Findings and Conclusions.

STEP 2

Creating an account/logging into the Abstract Portal

Firstly you must create an account in order to upload an abstract. To begin, please click on the button above entitled SUBMIT AN ABSTRACT.

Once you have done this and you have not previously submitted an abstract please click Create New Account. Your contact details will be required to create the account. You will then be automatically logged in.

Once you have created an account within this portal you can upload the abstract, review briefing notes, register for the Conference and review speaker terms and conditions at any time by logging in.

STEP 3

Submitting your Abstract

Click on the Submit Abstract option in the top menu. You will be required to provide the following details prior to uploading the abstract file:

  • The Title of your Abstract
  • Presentation Type (preference only)
  • Theme
  • Name and Organisation of all Co-Presenters and Co-Authors
  • A brief biography of the Presenting Author, the biography should be no more than 100 words
  • Your Completed Abstract.

Please note:

  • All abstracts must be prepared according to the guidelines provided. Incomplete or incorrect submissions will be returned to the author and must be re-submitted immediately in the correct format to be considered for inclusion in the program.
  • All fields on the online abstract submission form must be complete, you will not be able to submit an abstract through the portal until all areas are completed.
  • Abstracts that do not include results or state that “results pending” may be subject to rejection.
  • You will be able to access the abstract portal account to make changes, edit or replace your existing submissions until 5.00pm, Friday 18 May 2018. After this date, abstracts will be published exactly as they are submitted; there will be no opportunity for amendments from the close of abstracts on 25 May 2018.
  • Abstracts must be submitted by the presenting author who should complete all fields on the online submission form.
  • Submission of your abstract/s implies you have read, understood and comply with the Terms and Conditions as outlined in the abstract portal.

NOTIFICATION OF AUTHORS

Notification of Authors will be communicated by 18 June 2018. Please note the details provided as the author contact should be for the nominated main contact for your abstract. All correspondence relating to the submission will be directed to this person, and they should in turn distribute to all co-presenters.

Abstract Awards

The following awards will be made within the categories below:

  • Best Clinical Paper – BFS Exchange Award
  • Best Scientific Paper – ESHRE Exchange Award
  • Best Paper by a Nurse
  • Best Psychosocial Paper
  • Best Poster Presentation

Please note that you must be a current financial member of the FSA to be eligible for consideration for an award. If you are unsure of your membership status please contact the FSA Secretariat, Kim O’Dea (kimo@wsm.com.au) for clarification.

If you wish to be considered in any of the above award categories you will be asked to do so during the submission process. The judge’s decision is final and prize winners will be announced at the conference dinner on Tuesday 11 September 2018 and recipients MUST BE present to collect their prize.

Further Information

FSA 2018 Conference Management Office

119 Buckhurst Street
South Melbourne VIC 3205
T +61 3 9645 6311
F +61 3 9645 6322
E fsaconference@wsm.com.au